Invoicing and mailing are important elements for companies no matter what service they are offering. Most smaller businesses try to do all this in-house or within their own means; however, is this really the best way to go about it? Or is it better to outsource invoice mailing solutions?
Any business that prints, processes, and mails out regular statements can save time and money by having others do this task for them. At Direct Mail Solutions, we provide you the best invoice and mailing service for your business. Here’s why you should outsource invoice to us rather than spending too much time and resources in doing this yourself.
Benefits of Invoice Outsourcing.
1. Outsource Invoice Mailing Reduces your Costs
Overall, you spend more money when you try to print your invoices in-house. This is because of the number of machines and materials you need to maintain along with hiring people who have the skills to operate these machines.
At the same time, you will have to cover extra costs of mistakes and misprints. You reduce all these costs through outsourcing.Accuracy is 2.
2. Scale-up with Outsource Invoice Mailing Solutions
By entrusting your outsource invoice to us at Direct Mail Solutions, you can be sure about the accuracy and efficiency of your invoices and mailing. Mistakes and misprints will not only be reduced but eliminated. And if they do happen, you do not have to bear the burden of its cost.
Also, if ever we encounter bad addresses, we will report this immediately to you so that it can be sorted out as soon as possible.
3. Send Customer Invoices on Time
Obviously, your customers and clients cannot pay their bills without a proper invoice. We help ensure that each one is sent out on time so that your company gets paid as soon as possible without risking any delay and disruption to the business.
4. Keep On Track with Outsource Invoice Mailing
By going with our outsource invoice mailing solutions, you can keep up with everything that is happening such as:
- Allows you to monitor which client was sent an invoice and for what product or service
- Helps you send the right type of invoice for specific clients who may have special requests on their invoices
- Track which invoices needs to be sent and when
5. Outsource Invoice Mailing offers Faster Mail Turnaround
Our mailing services are faster than regular post deliveries. This is a very helpful aspect as it ensures clients get their statements on time and you get paid on time which improves your company’s cashflow.
6. Print Significantly Better Invoices
We’ve seen this a lot where business owners don’t give much thought about the look of their invoices. This is a mistake. Customised invoices that carry your branding can go a long way with reminding your clients to pay their bills.
We cam also help create statements properly designed and formatted to maximize clarity while reducing the need for customer service calls regarding the invoice.
7. Free Up Space in the Office
You also get to free up a lot of office space when you outsource invoice mailing solutions. Printers, folding machines, and all that ink and paper will need huge amounts of space and storage space. You can now turn this space into something else that helps employee productivity and morale instead.
8. Focus on growing your Business
And speaking of employees, if you do your printing and mailing services in-house, you either hire an expert to do it for you, which can be expensive, or simply add the task to your existing employees. Most of the time, they are not experts in this field, and they might take a lot of time in accomplishing the printing task. This can lead to mistakes, additional costs, and frustration from the employee.
Outsource invoice mailing solutions changes all of that as it allows your employees to simply focus on their jobs. In the long run, this can provide you with better productivity as well.
Outsource your Invoicing with Direct Mail Solutions
At Direct Mail Solutions, we can help your company become more efficient by doing the following tasks for you:
- Actual printing of invoices and statements
- Maintenance of machines needed for printing
- Purchasing of the right materials for your invoices
- Pre-sorting mail
- Documenting and reporting any miscommunication, wrong addresses, names, etc. so they can be solved as soon as possible.